Simplifying café operations, one brew at a time.
Discover the recipe for success in your specialty coffee shop with expert insights. Learn to nurture your team's talents, perfect your operations, and captivate every customer, all while brewing excellence daily.
Before you open your café, build strong systems for workflow, layout, and consistency. Learn 10 essential café management systems to improve efficiency, profits, and team training.
Great coffee isn’t enough. Discover how café branding strategy, atmosphere, and consistency influence customer loyalty — and how Brewspace helps create a café experience people remember.
Learn how to design a café that runs smoothly and profitably. Discover espresso bar layout tips, efficient café workflows, and café management systems that save time and boost margins.
Learn how café owners use systems to improve profit margins, streamline operations, and reduce chaos. Discover simple steps to systemize your café and how Brewspace helps you manage recipes, checklists, and team training all in one place.
Discover how defining your core customer helps you improve café profit margins, streamline operations, and create a standout coffee experience. Learn how café management systems like Brewspace help you align your team, menu, and workflow for success.
Discover why great systems, not superstar baristas, create consistent, profitable cafés. Learn how café management systems like Brewspace help you improve café profit margins, simplify training, and scale with confidence.
Discover the four habits that separate thriving cafés from those just getting by. Learn how systems, delegation, data, and digital café management tools like Brewspace help improve café profit margins and consistency.
Most cafés focus on daily profit, but smart owners build long-term wealth through resale value. Learn how systems, documentation, and café management tools like Brewspace help increase your café’s profitability and business valuation.
Most cafés run on razor-thin margins, but the best ones thrive by using smart café management systems. Learn how to improve your café profit margins with systems, training, and performance tracking — and how Brewspace helps you do it all.
7tasks (part of 7shifts) offers basic task checklists tied to employee shifts—great for general restaurant teams. But specialty coffee operations demand more than reminders. **Brewspace** was built specifically for cafés—here’s how it wins.
Planday is a comprehensive staff scheduling and shift-optimization tool used by hospitality, retail, healthcare, and more. But coffee shops run on agility and quality—not generalized workforce automation. **Brewspace** is built from the ground up for café operations. Here's why café owners prefer it.
Deputy offers full-featured scheduling, time clocks, HR, and task management across industries. It’s great for shift-heavy teams—until it starts getting in the way of barista workflows. **Brewspace** , on the other hand, was built exclusively for coffee shops—and that difference shows.
Sling is a robust workforce management platform, handling scheduling, time tracking, labor costs, and company-wide communication. But specialty coffee teams are built for speed, consistency, and quality—and they’re choosing Brewspace for its café-first simplicity.
When evaluating task management tools, it’s important to pick a platform that aligns with how coffee teams operate. Blend delivers lightweight task lists and scheduling for general teams, but Brewspace is engineered specifically for specialty coffee shops and roasteries, offering shift-to-shift precision, recipe consistency, and barista-friendly design.
When comparing Brewspace and Coast, it's clear that Brewspace stands out as the specialized platform designed for the daily realities of busy cafés and roasteries. While Coast excels at general maintenance management, Brewspace reflects the unique needs of coffee operations.
When choosing an operations platform for your café or roastery, it’s important to pick one that’s built for the way baristas actually work. While Edify Systems offers useful tools for inventory and costing across hospitality businesses, Brewspace is laser-focused on what specialty coffee teams actually need—on the floor, every shift.
Cropster Cafe is a powerful coffee intelligence platform—great for monitoring inventory, waste, and machine performance at scale. But if you run a café or small coffee chain, you need tools that help your team move faster. Brewspace was built specifically for that.
Connecteam is a powerful tool for workforce scheduling, time tracking, and HR across industries. But specialty coffee operations are unique—and Brewspace was built just for them. Here’s why café teams are choosing Brewspace over Connecteam.
When your business is a specialty café, not a restaurant chain, you need tools that actually fit barista workflows — not ones designed for franchises and fast food. Here's why coffee pros choose Brewspace over Jolt.
Running a specialty coffee shop isn’t the same as running a hotel, restaurant, or pub — so why use the same software? Brewspace was built from the ground up for cafés. Trail was built for broad hospitality. Here’s why more and more coffee teams are choosing Brewspace to run smoother, more consistent operations.
Growing a coffee shop business is exciting—but with every new location, managing operations gets harder. More staff, more tasks, more recipes, and more room for things to slip through the cracks. Staying organized becomes critical to keeping quality high and teams aligned.
When coffee shop owners start looking for ways to organize their growing team and operations, it’s common to turn to general project management tools like Trello, Asana, or Notion. After all, these platforms are designed to manage tasks, projects, and communication, right?
Running a coffee shop is all about people—your team, your customers, and the seamless communication that keeps everything flowing. But as your café grows, poor communication can quickly lead to mistakes, inconsistent drinks, frustrated staff, and operational chaos.
Expanding your coffee shop to multiple locations is a major milestone—but with growth comes complexity. What worked when you had one shop—handwritten checklists, group chats, or verbal instructions—quickly breaks down when you’re managing several cafés.
As your coffee shop grows, keeping operations smooth and consistent becomes harder. What once lived in your head now needs to be shared, documented, and repeated—especially if you’re managing multiple locations or stepping back from the day-to-day.
Opening a new café is one of the most exciting milestones for any coffee shop owner. It’s a sign that your first location is thriving, and demand is strong enough to grow. But with growth comes complexity—and if you’re not careful, opening a new café can lead to losing control over your operations.
Expanding your specialty coffee business is a major milestone—but it comes with growing pains. New locations, new teams, and new challenges can quickly overwhelm even the best operators. The key to scaling successfully? Systemizing your operations early so that every shop runs smoothly, consistently, and profitably.
Seasonal drinks are a creative and profitable way for specialty coffee shops to surprise regulars, attract new customers, and boost sales during holidays and special occasions. From pumpkin spice lattes to summer cold brew spritzers, these offerings showcase your café’s personality and skill.
In specialty coffee, precision and consistency are everything. Every shot of espresso, every pour-over, and every seasonal drink carries your café’s signature—crafted not just with great beans but with the techniques and standards your team follows. At the heart of this consistency? Your recipes.
In every specialty coffee shop, your recipes are the heart of your menu—and your reputation. Whether it’s your signature flat white or a seasonal lavender latte, customers expect consistency in every cup. But as your team grows or you add new locations, keeping everyone aligned on recipes becomes a challenge.
In any specialty coffee shop, even the smallest change in a recipe—whether it’s a tweak to espresso yield, milk texture, or syrup amount—can impact the flavor, customer experience, and consistency. But how do you ensure every barista is following the latest version of a recipe, especially when seasonal drinks change frequently or multiple locations are involved?
In a specialty coffee shop, consistency is everything.
In the fast-paced world of specialty coffee, consistency is everything. Customers return to your café expecting their favorite drinks to taste exactly as they remember them—balanced, flavorful, and perfectly crafted. But when recipes are written on scraps of paper, tucked inside a binder, or scrawled on a whiteboard, keeping drinks consistent across shifts and baristas becomes a challenge.
In the world of specialty coffee, excellence is built on precision, care, and consistency. Whether it’s dialing in an espresso shot or crafting a seasonal signature drink, following a consistent recipe is what ensures every cup lives up to your café’s standard. Yet, many coffee shops overlook just how critical recipe consistency is—until quality slips and customer trust starts eroding.
In specialty coffee, recipes aren’t just a set of numbers—they’re the blueprint for delivering a consistent, exceptional experience to every customer. From espresso dial-ins to seasonal signature drinks, your recipes are central to maintaining quality, training staff, and scaling your operation.
Running a specialty coffee shop takes more than great coffee and customer service—it requires a well-oiled system that keeps your team aligned and your shop running smoothly every single day. Daily, weekly, and monthly tasks—when structured clearly—help maintain consistency, quality, and efficiency. Whether you’re managing a single café or multiple locations, having task templates in place ensures that everyone knows what needs to be done and when.
Operating a single specialty coffee shop is a challenge. Managing multiple locations? That’s a whole new level.
Running a specialty coffee shop requires juggling a lot of moving parts—daily cleaning, recipe consistency, inventory, equipment maintenance, and more. When these tasks aren’t clearly organized, things fall through the cracks, slowing down your team and impacting customer experience.
Running smooth coffee shop shifts isn’t just about great coffee—it’s about great systems. And one of the most overlooked systems? Task assignment. Without clarity on who’s responsible for what, even the best teams struggle. Tasks pile up, standards slip, and the energy on bar feels chaotic. But when tasks are clearly assigned, every barista knows their role—and your shop runs like a well-calibrated espresso machine.
Running a specialty coffee shop is a balancing act—serving perfect coffee while managing a team, maintaining equipment
Running a specialty coffee shop means every shift has a rhythm—and when every team member knows their role, the shop hums along smoothly. But without clear direction, even the best baristas can feel lost in the shuffle of busy mornings, maintenance tasks, and changing priorities.
Running a specialty coffee shop requires juggling countless tasks—opening and closing procedures, cleaning schedules
As a coffee shop owner, you know that running a successful coffee shop requires a lot of hard work and dedication.
As a coffee shop owner, you know that running a successful coffee shop requires a lot of hard work and dedication.
As a coffee shop owner, you know that running a successful coffee shop requires a lot of hard work and dedication.
As a coffee shop owner, you know that running a successful coffee shop requires a lot of hard work and dedication.
A well-maintained coffee grinder is essential for producing consistent, high-quality coffee. Whether you run a specialty coffee shop or manage a busy café, keeping your grinder clean and in peak condition ensures optimal extraction, extends equipment life, and maintains the flavor integrity of your beans. However, managing maintenance schedules across multiple locations can be challenging.
As a coffee shop manager, you’ve invested in high-quality beans, top-tier equipment, and skilled baristas.
As a coffee shop manager, you’ve invested in high-quality beans, top-tier equipment, and skilled baristas.
Running a specialty coffee shop isn’t just about serving great coffee—it’s about balancing quality with profitability.
Running a specialty coffee shop is more than just serving great coffee
Running a specialty coffee shop goes beyond brewing exceptional coffee
Running a specialty coffee shop isn’t just about serving great coffee—it’s about managing daily tasks efficiently to ensure consistency
Regular maintenance is key to keeping your coffee shop running smoothly and efficiently.
A clean coffee shop isn’t just about appearances—it’s essential for health, safety, and customer satisfaction.
Running a specialty coffee shop is about more than just serving great coffee—it also requires staying compliant with health, safety, and labor regulations.
unning a specialty coffee shop is about more than just serving great coffee—it also requires staying compliant with health, safety, and labor regulations.
Quality is the foundation of every specialty coffee shop. From the perfect espresso shot to well-trained baristas
Maintaining a specialty coffee shop goes beyond serving great coffee—it requires regular upkeep of equipment, furniture, and facilities.
well-executed closing routine is just as important as the morning setup in a specialty coffee shop.
Opening a specialty coffee shop each morning is more than just unlocking the doors and brewing coffee
Running a successful specialty coffee shop requires more than just serving excellent coffee
Specialty coffee shops thrive not just on the quality of their coffee but also on the overall experience they provide. Several key factors contribute to an outstanding specialty coffee shop, ensuring customers return and recommend it to others.
Online reviews can be a blessing or a headache for any coffee shop manager.
In the world of specialty coffee, pricing is a critical aspect of running a successful cafe.
In the world of specialty coffee, consistency and flavor are the twin pillars of an exceptional cafe experience.
Running a successful specialty coffee shop is no small feat. For coffee shop managers and cafe owners, ensuring smooth operations goes beyond just providing quality coffee
As a specialty coffee shop owner or cafe manager, it’s natural to keep an eye on industry trends, especially when major players like Starbucks make big moves.
Managing a specialty coffee shop is a complex task that requires careful planning, especially when it comes to defining station responsibilities.
For any specialty coffee shop, the baristas are the heart and soul of the operation.
As a coffee shop owner, you know that creating a memorable coffee experience is both an art and a science.
As a specialty coffee shop owner, you understand that espresso is both an art and a science. Every shot you serve can showcase the full potential of your beans
In the fast-paced world of specialty coffee, effective task management is crucial for ensuring smooth operations and delivering consistent quality to your customers.
Running a profitable specialty coffee shop in today’s economy is challenging. Rising costs, competition, and customer expectations can make it difficult to maintain healthy margins.
Pricing is a delicate and crucial aspect of running a specialty coffee shop. In recent times, there’s been increasing discussion around the price of a cup of coffee
Running a successful specialty coffee shop is about more than just serving exceptional coffee—it's about mastering the key metrics that drive your business.
Dialing in an espresso grinder is one of the most essential, yet sometimes frustrating tasks in any specialty coffee shop.
Opening a specialty coffee shop is a dream come true for many, but running a successful one requires more than just passion and good coffee beans.
Launching a new specialty coffee shop is an exhilarating journey.
Choosing the right location for your specialty coffee shop is one of the most critical decisions you will make as an owner.
Running a specialty coffee shop is no small feat, and the role of a cafe manager is pivotal in ensuring the smooth operation and success of the business.
As the specialty coffee industry continues to evolve, so too do the opportunities for coffee shop owners and managers to diversify and optimize their revenue streams.
Hiring the right barista can make all the difference in your specialty coffee shop. A great barista doesn’t just brew coffee; they create an experience that keeps customers coming back.
Brewing the perfect espresso is often seen as the pinnacle of coffee craftsmanship. As a specialty coffee shop owner or manager, you know that a great espresso can be the cornerstone of your business.
Expanding from a single specialty coffee shop to a multi-location business is an exciting yet challenging milestone.
Running a successful specialty coffee shop requires more than just brewing great coffee. It demands operational excellence, efficient processes, and the ability to adapt to the ever-evolving needs of customers.
As a coffee shop owner or manager, you know that the success of your business hinges on delivering a consistent and exceptional coffee experience to your customers.
The specialty coffee industry is built on a foundation of precision, consistency, and excellence.
Running a successful cafe involves much more than serving great specialty coffee. While a busy coffee shop with lines out the door might seem like a money-making machine, many cafes still struggle to turn a profit.
In the ebb and flow of business, navigating through quiet periods can be just as crucial as riding the waves of high demand.
In the dynamic world of specialty coffee, where every sip tells a story, crafting a unique cafe experience is paramount to success.
Establishing and maintaining a robust workplace culture is paramount for coffee shop owners and managers seeking to cultivate a motivated and cohesive team.
Are you dreaming of starting your own specialty coffee shop but feeling overwhelmed by the process? Whether you're a seasoned cafe manager or a budding entrepreneur, the journey from idea to opening day can be both exhilarating and daunting.
In the vibrant and ever-evolving world of cafes and coffee shops, the role of cafe managers and baristas has evolved significantly.
Cold brew coffee has become a beloved beverage in the coffee industry, offering a refreshing twist to the traditional hot cup of joe.
If you own a specialty coffee shop, you understand that the key to success goes beyond brewing the perfect cup of joe. While serving exceptional coffee is essential, it's equally crucial to have a skilled team and effective cafe management in place.
In the realm of cafe management, the journey from a passionate barista to a proficient cafe manager often involves a transition that encompasses various challenges and responsibilities.
In the fiercely competitive world of specialty coffee, cafe managers face unique challenges. The competition is intense, and customers are increasingly discerning.
Cafes are bustling hubs of hospitality where the aroma of freshly brewed specialty coffee fills the air, and the promise of exceptional service awaits every customer.
In a world where specialty coffee shops are a dime a dozen, standing out becomes a work of art, a continuous endeavor not just to be different, but to be extraordinarily memorable.
Join 30+ cafes and restaurants already saving time, reducing waste, and delivering consistent quality with Brewspace.